• Written by academy owners
  • 10+ years in aesthetics
  • Foundation to advanced levels
  • Student data hosted in the UK

Sound familiar?

Your academy has moved on. Has your software?

  • Theory sent as PDFs→One place to learn, revisit lessons and see what’s next
  • Chasing work on WhatsApp→Assignments and feedback kept inside your portal
  • Guessing who’s keeping up→Progress for every student, at a glance
  • Digging through folders before inspections→Evidence, sign offs and an audit log, always ready
Academy owner working on her laptop in a bright beauty training room

How it works

Up and running in three steps.

01

Set up your academy

Add your branding, then choose courses from our library or build your own.

02

Invite your students

Enrol one student or a whole group. They get an invite and can start learning straight away.

03

Mark, sign off, relax

Assess work, add IQA sign off and track every student’s progress, all in one place.

Everything in one place

One portal. Every part of your academy.

See all features

Course builder

Reading cards, scenarios, quizzes and your own videos, built in minutes.

Explore →

Student portal

One login to learn, upload work and read feedback, on any device.

Explore →

Assessments and consent forms

Face maps, photos, marking and resubmissions, every one tracked.

Explore →

IQA and EQA

Sign off, a full audit log and PDFs ready for any inspection.

Explore →
Tutor demonstrating a facial treatment to students

Course content

Written by people who teach it.

Every course and exam is written by academy owners who deliver VTCT, Qualifi and other awarding body qualifications, with over ten years’ experience in aesthetics. From foundation to advanced levels, we keep our content up to date as regulations change.

Level 3Level 4Level 5Level 7CPD
Ask about course content

Course materials are optional and priced separately from your portal subscription.

Try a real client scenario.

One small piece of the portal. Real client scenarios help students think it through properly, instead of memorising and forgetting.

SCENARIO 1

Active acne

The client attends consultation for microneedling, but the treatment area has active pustular acne.

Active acne
Focus
Contraindications / active acne versus healed scarring
Your goals in this scenario
  • Recognise active acne as a suitability concern
  • Avoid treating through active inflammatory skin
  • Explain why healed acne scarring is different
  • Record delay, referral or alternative advice
Example questions to consider
Should treatment go ahead today?Why is active acne a concern?What alternative or referral may be discussed?What should be recorded?
Key Reminder
Do not treat through active inflammatory acne. Record the decision and advice given.
© 2026 Academexa
SCENARIO 2

Mole in the treatment area

During skin analysis, you identify a raised mole within the planned treatment area.

Mole in the treatment area
Focus
Skin lesion awareness / referral
Your goals in this scenario
  • Recognise when an area should be avoided
  • Understand that aesthetic practitioners should not diagnose lesions
  • Know when to refer for medical review
  • Record lesion related decisions clearly
Example questions to consider
Should you needle directly over the mole?What should you explain to the client?When would referral be appropriate?What should be recorded?
Key Reminder
Do not needle directly over moles or suspicious lesions. Refer where needed.
© 2026 Academexa
SCENARIO 3

Recent isotretinoin use

The client tells you they have recently used isotretinoin and wants to continue with microneedling.

Recent isotretinoin use
Focus
Medication history / treatment safety
Your goals in this scenario
  • Recognise medication related suitability concerns
  • Follow centre SOP and insurer requirements
  • Avoid guessing safe timeframes
  • Seek assessor or medical guidance where required
Example questions to consider
Should microneedling go ahead today?Why does recent isotretinoin use matter?Who should you check with before deciding?What should be recorded?
Key Reminder
Never guess a safe waiting time. Check your SOP, insurer and tutor, and record the decision and advice given.
© 2026 Academexa
SCENARIO 4

History of hypertrophic scarring

The client discloses a personal history of hypertrophic or keloid scarring during consultation.

History of hypertrophic scarring
Focus
Healing history / risk assessment
Your goals in this scenario
  • Identify scarring history as a risk factor
  • Explain the increased risk clearly to the client
  • Consider alternative approaches or a cautious test area
  • Record the client's history and the decision made
Example questions to consider
Does this history change the treatment plan?What should the client be told?Would a patch test be appropriate?What should be recorded?
Key Reminder
Take scarring history seriously, adjust the plan and document your reasoning.
© 2026 Academexa

Loved by academies

In their own words.

Our learners love being able to study from home, upload their work and track their progress, while our tutors can mark assessments and complete IQA without chasing paperwork.

The London Aesthetics AcademyDirector

We moved everything from WhatsApp and word docs to Academexa in under a week. It’s saved us hours every single day.

SarahOnebeauty, Essex

Our students love having everything in one place and our assessors finally have a proper workflow.

LaurenAestheticsbyLau, Chessington

Questions

Good to know.

Can I see Academexa before I commit?

Yes. Book a free walkthrough and we’ll show you around the portal, answer your questions and help you choose the right plan.

Who writes the course content?

Our courses and exams are written by academy owners who deliver VTCT, Qualifi and other awarding body qualifications, each with over ten years’ experience in aesthetics. We review them regularly to keep up with changes in regulations.

Do you provide ready made regulated course materials?

Yes. We offer Level 3, 4, 5 and 7 regulated course materials designed to support awarding bodies including VTCT Skills and Qualifi. We’ll ask for proof of your current awarding body approval before access is granted. If you’re creating your own courses, you can build and deliver them straight away.

Where is our data stored?

All student data, including consent forms, photos and backups, is hosted securely in the UK.

Do I need any technical experience?

Not at all. Academexa is designed to be simple and easy to use, even if you’ve never used an online learning platform before.

Your next chapter

Ready when you are.

Book a free walkthrough and we’ll show you around the portal and help you choose the right plan.

Book a free walkthrough See pricing